Entering an event into the calendar
  1. The Add button is on the Listview of the calendar
  1. You will be prompted for your username and password to access your calendar. These were assigned at the time your account was generated. Please contact the Web Editor if you have any trouble logging in.
If you do not provide a username and password and still click on OK. You will be entering the guest mode. This option allows Yale clients to request postings for the two main calendars. The General Yale University School of Medicine Calendar and the Weekly Schedule of Events. These are moderated calendars and your information will be reviewed by the editor of the calendars you request. If you are accepted to the Weekly Schedule of Events you will automatically be posted to the YSM General Calendar.
  1. The event screen appears. Please note that the fields denoted by * are required.

  1. The lines that are filled in are set as defaults in the preferences. See changing calendar preferences.

  1. Special characters can be entered in any field using raw HTML.

    2.  

     

    This could include <A HREF="somelink.html">links</A>
    <B>bold</B> 
    and <I>italic</I> tags 

    or any of the special characters in the following list:
     
     
    &copy; © &sup3; ³ &sup2; ² &sup1; ¹
    &micro; µ &reg; ® &#153; ™ &deg; °
    &cent; ¢ &#134; † &#135; ‡ &#131; ƒ

    1. Entering a valid date into the Feature Priority Event field will make this event appear on the "Featured" button from the main calendar view. Once the date entered is reached the event will appear on the list.


    Enter the date you wish the information to first be available to the public. 
  1. The "cme" designation is offered by the Office of Postgraduate and Continuing Medical Education 785-4578. By checking cme an email message is sent to the Office and a request made to designate your event as CME. They will update the database with the information and you will receive confirmation via email whether your event was considered CME. It is for this reason that it is essential that a valid email address be entered into the field "Contact Person Email". 
    1. There are two main calendars that may publish your event. The Weekly Schedule of Events is controlled by the Office of Postgraduate and Continuing Medical Education 785-4578. The YSM Main calendar is controlled by the Web Editor


    By checking the appropriate box an email message is sent to the Office and a request made to add your event to their calendar. They will update the database with the information and you will receive confirmation via email whether your event was or was not added. It is for this reason that it is essential that a valid email address be entered into the field "Contact Person Email".
     

  1. For more information on this process contact the Web Editor.
  1. Non-moderated calendars have the option of requesting to have your events added as is to their calendar. If a collection is interested in your events the name will appear with a checkbox. Clear the checkbox if you do not want them to have the event on your calendar.
  1. Click on Add when you have entered all the data.
  1. Missing fields will appear in red. Click on Modify to make any changes to your event, or click on Add to enter the information into the database and the updated message will appear. Click Add to continue adding events or Continue to proceed to the calendar.
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Deleting an event or Changing event details.
  1. Select the event from the Listview by clicking on the title.
  1. This will bring up the Detailview and present an Edit button at the bottom of the screen.
  1. Click on Edit to update or delete this event. If the event was originally entered by you you will have full power to alter or delete the information through the update screen. You will have to login to see this screen.

  1. If the event is listed in your calendar but you did not fill int the original information you can delete the event from your calendar but the original owner will still see the event. This option is called DeleteFromMyCalendar.
  1. You will have to accept the information on the confirmation screen before the a database gets updated.
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Changing Calendar Preferences
You must login to get to the preferences screen. Click Add from the Listview. The calendar preferences link appears in the pink box at the top of the input screen. 
Use the preferences  screen to 
  • change your password
  • change teh title of your calendar
  • change the colors and width of the display
  • change teh headers that appear as links on your calendar
  • change teh default values that appear for a new event
  • change the location of the included header and footer

Adding events from other calendars
  1. If you are interested in adding someone else's event to your calendar you create a link to the event by clicking on the Edit button from the Detailview. Using this method rather than retyping will allow the original owner to cancel or alter teh event and it will automatically update in your calendar too.
  1. You will get one screen to confirm the addition to your calendar.