Entering an event into the calendar

1. The Add button is on the bottom of the Listview of the calendar
2. You will be prompted for your username and password to access your calendar. These were assigned at the time your account was generated. Please contact the Web Editor if you have any trouble logging in.

   

3. If you do not provide a username and password and still click on OK. You will be entering the guest mode. This option allows AHSC clients to request postings for the two main calendars. The General University of Arizona Health Sciences Center Calendar and the Continuing Medical Education (CME) Schedule of Events. These are moderated calendars and your information will be reviewed by the editor of the calendars you request. If you are accepted to the Weekly Schedule of Events you will automatically be posted to the AHSC General Calendar.
4. The event screen appears. Please note that the fields denoted by * are required.




5. The lines that are filled in are set as defaults in the preferences. See changing calendar preferences.

   
   

6. Special characters can be entered in any field using raw HTML.

   This could include <A HREF="somelink.html">links</A>
   <B>bold</B> 
   and <I>italic</I> tags 

   or any of the special characters in the following list:
    
    

   © ©	³ ³	² ²	¹ ¹
   µ µ	® ®	™ ™	° °
   ¢ ¢	† †	‡ ‡	ƒ ƒ

7. Entering a valid date into the Feature Priority Event field will make this event appear on the "Featured" button from the main calendar view. Once the date entered is reached the event will appear on the list.
   Enter the date you wish the information to first be available to the public.
8. The "cme" designation is offered by the Office of Continuing Medical Education. By checking cme an email message is sent to the Office and a request made to designate your event as CME. They will update the database with the information and you will receive confirmation via email whether your event was considered CME. It is for this reason that it is essential that a valid email address be entered into the field "Contact Person Email".
9. There are two main calendars that may publish your event. The Weekly Schedule of Events is controlled by the Office of Continuing Medical Education. The AHSC Main calendar is controlled by the Web Editor

   
   By checking the appropriate box an email message is sent to the Office and a request made to add your event to their calendar. They will update the database with the information and you will receive confirmation via email whether your event was or was not added. It is for this reason that it is essential that a valid email address be entered into the field "Contact Person Email".

10. For more information on this process contact the Web Editor.
11. Non-moderated calendars have the option of requesting to have your events added as is to their calendar. If a collection is interested in your events the name will appear with a checkbox. Clear the checkbox if you do not want them to have the event on your calendar.
12. Click on Add when you have entered all the data.

    

13. Missing fields will appear in red. Click on Modify to make any changes to your event, or click on Add to enter the information into the database and the updated message will appear. Click Add to continue adding events or Continue to proceed to the calendar.

    

Deleting an event or Changing event details.

Changing Calendar Preferences

Adding events from other calendars